Assistant - COO AP

Join us now as Assistant in Hong Kong within the Data. Technology & Operations team. In this role, you will be responsible for providing secretarial and administrative support to the Chief Operating Officer in Asia Pacific. In addition, supporting:

• Our Global Head of Engineering & Delivery (based in Taipei/Taiwan)
• Head of Product Team (based in Hong Kong): Lining up some key group meetings for AP Head of Products, Organise the AP Products Onsite in Hong Kong

What you do

·   Maintain Outlook calendars; Arrange internal & external appointments, meetings and offsite conferences

·   Make travel arrangements, handle expenses reimbursements, prepare itineraries and maintain travel records

·   Logistic arrangements for all visiting staff from Department function to Hong Kong such as access cards, temporary office room booking

·   Take up administrative works such as on-boarding, off-boarding and logistic arrangements including IT related requisitions and applications

·   Act as a gate keeper in ensuring team members are complying with the Company Travel and Entertainment Policy, in terms of travel requests and staff expense reimbursements

·   Work with overseas colleagues from global and the region. Provide logistic and administrative supports to visitors

·   Organise Team department offsite, Open Forums and In-house lunches for management

·   Act as an internal liaison of Department staff, liaising with other functions in some aspects such as staff related activities 

·   Maintain email distribution lists (Team email distribution lists and AP All staff Distribution list.

What you bring

·   At least 5 years' secretarial experience in multinational firms, supporting senior management—ideally in asset management or banking.

·   Finance and investment industry knowledge preferred.

·   Proven Asia-Pacific market exposure; adept at working across countries, cultures, and time zones.

·   Advanced skills in Microsoft Office/M365 (PowerPoint, Excel, Word, Teams, Outlook).

·   Fluent in English, Cantonese, and Mandarin.

·   Exceptional ability to anticipate executive needs, prioritize effectively, and operate with limited direction.

·   Demonstrates strong business judgment and discretion with confidential and sensitive matters.

·   Acts confidently as a trusted gatekeeper and ambassadorfor the COO’s office.

·   Culturally fluent and comfortable navigating diverse APAC stakeholders.

·   Highly organized, detail-oriented, and reliable.

·   Manages complex diaries, travel, multiple workloads, and tight deadlines across time zones.

·   Delivers high-quality results under pressure; proactive and resilient.

·   Displays professionalism, integrity, accountability, flexibility, and adaptability.

·   Works well both independently and within teams across functions and locations.

·   AI skills: ChatGPT, Microsoft Copilot

 What we offer

·   Balanced work environment: A dynamic office culture that supports flexibility and collaboration

·   Secure your future: Access to pension, retirement, and/or savings plans as applicable to the work location

·   Shared success: Company share purchasing plan

·   Support for what matters: Mental health and wellbeing programs

·   Investments in your career: Career opportunities within the entire Allianz Group

·   Investments in your skills: Comprehensive learning and development offerings, including certifications and professional qualifications

·   … and so much more!

About Allianz Global Investors

Allianz Global Investors is a leading active asset manager, managing assets for individuals, families, and institutions worldwide. Our shared goal to shape a future of opportunity for our clients is foundational to our culture and our values. We look to attract, and actively nurture, individuals with the drive to achieve excellence at every stage of the investment experience.

We believe an inclusive culture is key to a flourishing workforce. Not only do we celebrate the broad range of experiences, backgrounds, and attributes that our workforce brings, but we support our people to live and work in a way that promotes their own wellbeing.

Allianz Group is one of the most trusted insurance and asset management companies in the world. Caring for our employees, their ambitions, dreams and challenges is what makes us a unique employer.  

We are united by a shared commitment: to put our clients first and at the centre of everything we do. Their needs inspire our thinking and guide our actions.  

Together, we can build an environment where everyone feels empowered and confident to explore, grow and shape a better future – for our clients and for the world around us. At Allianz, we stand for unity: we believe that a united world is a more prosperous world, and we are dedicated to consistently advocating for equal opportunities for all. The foundation for this is our inclusive workplace, where people and performance both matter, and where integrity, fairness, inclusion and trust are at the heart of our culture.  

We therefore welcome applications regardless of ethnicity or cultural background, age, gender, nationality, religion, social class, disability or sexual orientation, or any other characteristics protected under applicable local laws and regulations. 

If you feel inspired to promote the active asset management experience, this is the place for you. Join our international, technology-enabled, and agile environment. Simply upload your CV in English to apply for this position.  If you need support to navigate our websites or at any stage during your application, please send an email with your request to recruiting@allianzgi.com.   

To Recruitment Agencies:  

Allianz Global Investors has an in-house recruitment team that sources great candidates directly. Therefore, Allianz Global Investors does not accept unsolicited resumes from agency or search firm recruiters.  

When we do work with recruitment agencies, that engagement is formalized by a contract. Fees will only be paid when there is a contract in place.  

Without a contract in place, we will not accept invoices on unsolicited resumes, even if the candidate was ultimately employed by Allianz Global Investors.  

Finally, please do not contact hiring managers directly.  

Join us. Let’s care for tomorrow.

How to Apply: Applying is quick and easy. Simply upload your CV, complete your personal details, confirm your consent for AI support in the “Additional Information” section, and submit your application.

To support our recruiters, we use Fit Score—an AI‑powered tool that highlights how closely your profile aligns with the role. This helps us review applications more efficiently and focus on what matters most: your skills and experience.

Good to know: The Fit Score is a support tool only. At Allianz, technology never replaces human judgment. Every application is carefully reviewed by our recruiting teams, ensuring a fair, thoughtful, and personal hiring process.

96695 | Operations | Professional | n.a. | Allianz Global Investors | Full-Time | Permanent