Senior Facilities & Workplace Lead

About the Job

We’re hiring a hands-on Senior Facilities & Workplace Lead to own day-to-day operations for our Barcelona site, partner closely with the CEO/COO Office on priorities, and originate and deliver a rolling program of space reconfigurations. You’ll lead onsite service delivery, govern vendors and budgets, coordinate with our Madrid office and external partners and drive practical cost and energy-efficiency improvements. If you thrive on turning busy offices into smooth, safe and welcoming spaces and you’re confident taking projects from idea to handover then this opportunity is for you. 

What you do

• Lead site operations by managing all soft and hard services end-to-end, including cleaning, maintenance/HVAC, security, catering, waste, mail, and meeting spaces; chair regular reviews, keep documentation current, and ensure audit readiness.
• Guide onsite front-of-house and office operations resources, coordinate contractor teams, set clear standards, schedules, and escalation paths, fostering a safety-first, service-oriented culture.
• Develop and own the reconfigurations roadmap, building annual plans for layouts, seating, and standards; prepare business cases and budgets, deliver projects from design to handover, including coordination with landlords and external partners.
• Govern vendors by partnering with Procurement to lead sourcing, selection, performance reviews, and improvement plans; recommend renewals and changes based on evaluations.
• Steward budgets by tracking OPEX for operations and proposing small CAPEX for workspace changes; provide clear forecasts and variance explanations to the CEO/COO Office.
• Implement sustainability initiatives through practical energy-saving and waste-reduction actions, such as BMS/lighting tuning and recycling improvements, sharing outcomes with stakeholders.
• Ensure compliance and safety by maintaining health and safety documentation, coordinating with building management and specialist providers, and representing Facilities at the executive level, escalating risks and recommendations to the CEO/COO Office.

What you bring

• 5–8+ years experience in Facilities/Workplace Operations in a corporate or multinational environment with a proven track record operating as a site lead or deputy, including presenting recommendations to senior leadership.
• Delivery of office reconfigurations or fit-outs with minimal disruption in live environments. Event-space/AV coordination familiarity.
• Experience leading small onsite teams and coordinating contractor crews as well as professional fluency in Spanish and English.
• Comfortable building business cases and recommending vendor selections/renewals with Procurement; confident managing contracts, performance and budget tracking/forecasting.
• Working knowledge of building systems (HVAC, electrical, fire/life safety, BMS) and landlord coordination.
• Familiar with facilities ticketing/maintenance systems (CAFM/CMMS) and Microsoft 365 (Excel, PowerPoint, Outlook, Teams).
• Sustainability/ESG experience and basic dashboarding/analytics (e.g., Power BI). Health & Safety exposure or training (PRL/NEBOSH/IOSH).
• Basic knowledge of AI principles, technologies and their practical use.

What we offer

• We offer a hybrid work model which recognizes the value of striking a balance between in-person collaboration and remote working incl. up to 25 days per year working from abroad.
• We believe in rewarding performance and our compensation and benefits package includes a company bonus scheme, pension, employee shares program and multiple employee discounts (details vary by location).
• From career development and digital learning programs to international career mobility, we offer lifelong learning for our employees worldwide and an environment where innovation, delivery and empowerment are fostered.
• Flexible working, health and wellbeing offers (including healthcare and parental leave benefits) support to balance family and career and help our people return from career breaks with experience that nothing else can teach.

About Allianz Technology

With its headquarters in Munich, Germany, Allianz Technology is Allianz's global IT service provider and delivers IT solutions that drive the group's digitalization. With more than 11,000 employees in over 20 countries around the world, Allianz Technology is tasked to run, optimize, transform, and innovate the infrastructure, applications, and services together with Allianz companies to co-create the best customer experience.

We service the entire spectrum of digitalization – from one of the industry's largest IT infrastructure projects that spans data centres, networks, and security, to application platforms ranging from workplace services to digital interaction.

In short: We deliver comprehensive end-to-end IT solutions for Allianz in the digital age. We are the backbone of Allianz.

Find us at: www.linkedin.com/company/allianz-technology.

Commitment to Integrity, Fairness & Inclusion

Allianz Group is one of the most trusted insurance and asset management companies in the world. Caring for our employees, their ambitions, dreams and challenges, is what makes us a unique employer. Together we can build an environment where everyone feels empowered and has the confidence to explore, to grow and to shape a better future for our customers and the world around us.

We at Allianz believe in a strong inclusive culture that encourages people to speak their minds, get involved and question the status quo. We are proud to be an equal opportunity employer and encourage you to bring your whole self to work, no matter where you are from, what you look like, who you love, or what you believe in. We therefore welcome applications regardless of race, ethnicity or cultural background, age, gender, nationality, religion, social class, disability, sexual orientation, or any other characteristics protected under applicable local laws and regulations.

To Recruitment Agencies:

Allianz Technology has an in-house recruitment team that sources great candidates directly. Therefore, Allianz Technology does not accept unsolicited resumes from agencies or search firm recruiters.

When we do work with recruitment agencies, that engagement is formalized by a contract. Fees will only be paid when there is a contract in place. Without a contract in place, we will not accept invoices on unsolicited resumes, even if the candidate was ultimately employed by Allianz.

 86509 | Operations | Professional | Non-Executive | Allianz Technology | Full-Time | Permanent