Accounts Assistant

Job Title: Accounts Assistant

Role Type: Fixed Term Contract 1 year duration

Position Reports To: Senior Financial Accountant

Department: Accounting and Financial Reporting

Location: AGL Head Office, Maple House, Temple Road, Blackrock, Co. Dublin.

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Main Purpose of Job

• Manage and execute accounts payable processes, ensuring timely and accurate processing of invoices and payments.
• Coordinate invoice approvals and maintain record of invoice settlements through suitable systems for in-house operations, while providing guidance and supervision for outsourced processes.
• Address inquiries from vendors and customers and resolve discrepancies promptly.
• Assist in the preparation, filing and payment of VAT returns and ensure compliance with relevant regulations across European jurisdictions.
• Support month-end closing activities, including credit card reconciliations, accruals, and other financial postings.
• Assisting in balance sheet reconciliations, including individual vendor and customer accounts, as well as control accounts and credit card control accounts.
• Process ad hoc bank payments and maintain accurate financial records.
• Provide support to broader finance team as required.
• Collaborate with internal and external stakeholders to optimize accounts payable procedures and enhance efficiency.
• Assist with the external audit, including preparation of supporting documentation and information required by external auditors;

Key Performance Measures

• Accountable for precise and prompt accounts payable and receivable management, as well as vendor balance oversight, in accordance with IFRS and local GAAP for the Company's European branches.
• Timely preparation of required journal entries within Group closing deadlines, to ensure compliance with Group accounting standards;
• Timely preparation and submission in respect of VAT returns. Accurate and timely reconciliation of balance sheet accounts to ensure precision and swiftly address any discrepancies.
• Timely processing of required bank payments
• Coordinate with key stakeholders to maintain effective communication and foster strong relationships

This job description shall not limit the duties which may be assigned to this role. The successful candidate shall be required to perform on a temporary or permanent basis such additional or different duties that the Company may reasonably assign to them from time-to-time.

Key Customers

Internal: AGL Finance Department including CFO, AZ Deutschland SAP technical teams, Group service providers, AZ Services

External: External suppliers, Auditor, Irish Revenue, External Tax advisors 

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Business Competencies

Education & qualifications

• Accounts technician qualification completed or near completion

Professional Competence

• 2+ years’ experience in a busy invoice processing/control role with VAT responsibilities

Product and Technical knowledge

• SAP Accounting system including invoicing sub-
• Ledgers, banking, - can be beneficial;
• Strong Microsoft Excel skills for data analysis and reporting.

Management

• Self-manage multiple priorities, routine work and urgent requests. 

Commercial Awareness

• Clear understanding of key business processes and strategicgoals, and comprehensive understanding of the regulatory and legal environment.

Personal Competencies

Personal Impact

• Ability to work on own initiative and as part of a team.

Intellectual effectiveness

• Good analytical skills, technical knowledge.

Communication

• Excellent communication skills, both written and verbal;
• Fluency in written and spoken English.

Dealing with People

• Excellent inter-personal and communication skills.

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Fitness and Probity

Ethical, Honest and Acts with Integrity: Demonstrate honesty, ethical behaviours and acting with integrity.

Financial Soundness: Demonstrate financial soundness.

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Allianz Group is one of the most trusted insurance and asset management companies in the world. Caring for our employees, their ambitions, dreams and challenges, is what makes us a unique employer. Together we can build an environment where everyone feels empowered and has the confidence to explore, to grow and to shape a better future for our customers and the world around us. 
We at Allianz believe in a diverse and inclusive workforce and are proud to be an equal opportunity employer. We encourage you to bring your whole self to work, no matter where you are from, what you look like, who you love or what you believe in. We therefore welcome applications regardless of ethnicity or cultural background, age, gender, nationality, religion, disability or sexual orientation. Great to have you on board. Let's care for tomorrow.