Facility Officer

JOB Overview:

The local Facilities Officer is responsible for handling the Facilities activities locally and makes sure that all local requirements with regards to facility management are met, including quality and performance controls and employee satisfaction. This is an onsite role. Occasional availability required during emergencies or urgent facility issues. Physical presence required to manage daily operations and team.

What you do:

Coordinates Facility Management services.
1. Manages service providers used for the building and facility related services. Ensure vendor services are conducted on time and as per contracted frequency. Monitor vendor performance and escalate service issues when required. Maintain service schedules, records, reports, and invoices
▪ Quality & Performance Control. Ensure execution of preventive and corrective maintenance activities
▪ Ensure offices are maintained in a safe, functional, clean, and professional condition. Manage office furniture maintenance, repairs, and replacements. Ensure meeting rooms, common areas, and workspaces are operational and presentable.
▪ Required to coordinate and manage facilities support teams regionally, as needed.
▪ Support with Coordination for UAE facilities related Projects as and when required
Access and security management
• Security (whether outsourced or managed internally)
• Building evacuation, safety trainings, OHSE training
Manages local facility maintenance & services
• Day-to-day Facility Management activities locally including premises maintenance, reception desk, cleaning, security, safety, assignment of rooms, internal moves etc. (whether outsourced or managed internally)
• Tracking and management of energy, water. Coordinate timely submission and documentation with finance or administration teams. Support utility consumption monitoring and cost optimization where possible.
• Ensure effective management of stationery and pantry supplies by monitoring usage, controlling costs, and preventing shortages or overstocking.
• Ensure meeting rooms, common areas, and workspaces are operational and presentable.
• Act as the onsite contact for facility emergencies and coordinate immediate response and vendor support.
• Coordinate event setup and dismantling, prepare meeting rooms. Mange the hospitality team for visitor tea and coffee services.
• Support office Environmental initiatives and promote responsible waste reduction and recycling
• Handle minor facilities-related procurement activities in line with approved processes and authorization limits

• AI READINESS Work effectively in an environment shaped by artificial intelligence (AI), machine learning, data, analytics and cloud-based tools, using insights responsibly with our standards of data governance, security and ethical use. 

At Allianz Partners, Artificial Intelligence (AI) is transforming service delivery and innovation. By leveraging Business Intelligence and Data Analytics, we enhance strategic decision-making and customer experiences. Our commitment to Ethical AI ensures responsible deployment, maintaining data integrity and trust. Conversational AI improves communication, while Emerging Technologies and Generative AI drive industry leadership and new opportunities. With robust Information Security Management, we protect sensitive information, ensuring compliance and security. Embrace the future of AI with Allianz Partners, where possibilities become realities.

What you Bring:

• A technical or administration degree, or bachelor level
• Minimum 2 years of working experience in facility management related activities , where has worked independently in this role and is aware how to manage a facility
• Proactive, structured, and independent working method
• Team management and strong communication skills
• Vendor and team supervision experience
• High service and quality orientation
• Enterprising and solution-oriented way of thinking
• Ability to handle emergencies calmly and efficiently
• Pragmatic
• English
• Good knowledge of IT tools (Excel, Ppt..)
• Reliable and discrete
• Shift timings and need to work on weekends when there is a need
• Strong communications skills and English command.
• Prior experience in a facilities-related role is important.
• Flexible with shift patterns ( 8AMto5PM and 11AM to 8PM) and on weekends and when there are facility related emergencies

How we hire 

Agency Statement Allianz Partners does not accept unsolicited CV’s or approaches from agencies. We only work with partners on our approved supplier list, under contract. Any unsolicited submission will not be considered.

What we offer 

Allianz Partners is a world leader in B2B2C insurance and assistance, offering global solutions that span international health and life, travel insurance, automotive and assistance. Customer driven, our innovative experts are redefining insurance services by delivering future-ready, high-tech high-touch products and solutions that go beyond traditional insurance. Our products are embedded seamlessly into our partners’ businesses or sold directly to customers and are available through four commercial brands: Allianz Assistance, Allianz Automotive, Allianz Travel and Allianz Care. 

98696 | Operations | Professional | Non-Executive | Allianz Partners | Full-Time | Permanent

Allianz Group is one of the most trusted insurance and asset management companies in the world. Caring for our employees, their ambitions, dreams and challenges, is what makes us a unique employer. Together we can build an environment where everyone feels empowered and has the confidence to explore, to grow and to shape a better future for our customers and the world around us. 

At Allianz, we stand for unity: we believe that a united world is a more prosperous world, and we are dedicated to consistently advocating for equal opportunities for all. And the foundation for this is our inclusive workplace, where people and performance both matter, and nurtures a culture grounded in integrity, fairness, inclusion and trust. 

We therefore welcome applications regardless of ethnicity or cultural background, age, gender, nationality, religion, social class, disability or sexual orientation, or any other characteristics protected under applicable local laws and regulations. 

Great to have you on board. Let's care for tomorrow. 

Note: Having different strengths, experiences, perspectives and approaches is an integral part of Allianz‘ company culture. One means to achieve this is a regular rotation of Allianz Executive employees across functions, Allianz entities and geographies. Therefore, the company expects from its employees a general openness and a high motivation to regularly change positions and collect experiences across Allianz Group.