Assistant Company Secretary

About Allianz

We are proud to be one of the world’s most trusted insurance companies, and Ireland’s #1 Property & Casualty Insurer serving over 900,000 customers across Ireland, for over 100 years. Our success is driven by the incredible people we employ, with over 800 people in Allianz Ireland, we are committed to supporting our employees' individual needs and aspirations.

This role is officially based in Elm Park, Dublin 4, but we embrace a hybrid working model that offers you the flexibility and support you need to excel in your role.

We are incredibly proud to be recognised as a Great Place to Work having won the Super Large Category in 2025 & 2026, as well as being named one of Ireland’s Best Workplaces for Women and Best Workplaces for Health & Wellbeing. If you're ready to take the next step in your career, apply now and become part of the team!

The Opportunity

At the Legal and Company Secretarial function in Allianz plc, we are dedicated to supporting our colleagues by offering legal and corporate governance advice. Based on a solid understanding of the business and strategy, we actively support them in finding solutions that effectively address business needs while ensuring full compliance with applicable laws and regulations.

The role of the Assistant Company Secretary offers an opportunity to join Allianz’s Legal and Company Secretarial team and play an important part in supporting high standards of corporate governance across the company. You will be part of a small team and have responsibility for supporting and managing Board and Sub-Committee meetings and maintaining all statutory company registers in line with applicable legal and regulatory requirements.

The role requires strong organisational and communication skills, sound judgement, diligence and attention to detail as well as the ability to build trusted relationships with a wide range of stakeholders. You are expected to have a relevant third level/professional qualification and extensive experience of best practice in corporate governance.

Key Responsibilities:

• Manage all company secretarial tasks with oversight from the Company Secretary
• Coordinate Board, Committee and Shareholder meetings, including scheduling, issuing notices, preparing agendas, compiling board packs and drafting minutes and resolutions
• Ensure the maintenance of company secretarial records and statutory registers
• Ensure timely compliance with all statutory and regulatory requirements, including corporate filings and beneficial ownership obligations
• Support the production of year-end financial statements in collaboration with colleagues from across the business
• Liaise with external stakeholders as well as provide the point of contact for all business units, Board of Management and Executives
• Ensure all requirements under the Companies Act 2014 are met
• Manage and coordinate the reporting of any legal issues with internal stakeholders
• Ensure files and records are correctly catalogued, managed and organised
• Drafting legal documents
• Carry out legal research and monitor new and emerging legislation that might have an impact on the company, and update Management accordingly
• Provide business units with legal advice and information
• Assist the Company Secretary in ongoing implementation and compliance with Corporate Governance and Fitness & Probity requirements relating to PCF appointments
• Assist the Company Secretary with ongoing implementation and compliance with Competition/Anti-Trust policies and practices and to train staff on same
• Participate in company projects involving legal/company secretarial input and advice
• Contribute to continuous improvement initiatives within the team particularly relating to the production and distribution of Board and Sub-Committee papers
• Ad-hoc duties as required by the role

Key Requirements / Skills & Experience

Essential:

• Third level qualification in a related field (i.e. company law, corporate governance, legal)
• Demonstrated experience in relevant role (i.e. Company Secretarial Assistant or Corporate Governance)
• Experience in Company / Commercial Law
• Demonstrated ability to contribute toward relevant strategic plans
• Experience in working with senior management and external parties like shareholders, regulators and auditors
• Ability to work proactively and independently, applying discretion when dealing with confidential information
• Proven ability to communicate effectively with stakeholders at all levels and translate complex material into meaningful information
• Proven track record in working cross functionally and in a team environment with a focus on delivering results and working to tight deadlines

Desirable:

• Professional qualification such as a Corporate Secretarial qualification from the Chartered Governance Institute
• Familiarity with corporate governance systems such as Diligent Boards
• Familiarity with General Insurance or Financial Services regulation
• Demonstrated excellent report writing skill experience
• Strong coordination skills

At Allianz Ireland, we are committed to embracing innovation and the responsible use of Artificial Intelligence (AI) to drive innovation and business success. We are seeking candidates who demonstrate curiosity, adaptability and have a proactive approach to learning and development. An awareness of AI-powered tools, data-driven decision making and data analysis will be highly valued.

Our Benefits:

We offer a competitive remuneration package, generous pension scheme contributions, health insurance, working from home allowance, numerous wellbeing and family benefits, an onsite gym, and a well-connected, accessible location with onsite staff parking and free lunches.

Allianz plc. is regulated by the Central Bank of Ireland.

Regulatory Notice:

Appointment to this role will be subject to the requirements provided for by the Central Bank of Ireland. Please refer to the Central Bank of Ireland’s Guidance on Minimum Competency Code: Minimum Competency | Central Bank of Ireland as well as F&P Standards and the Corporate Governance Requirements: Fitness & Probity | Central Bank of Ireland. This includes the requirements provided for by the Central Bank Individual Accountability Framework Act 2023. The successful candidate will be provided with the relevant Conduct Standards (including Additional Conduct Standards) training, where required. Full details are available via the Central Bank website: Individual Accountability Framework  | Central Bank of Ireland.

106053 | Legal & Compliance | Professional | Non-Executive | Allianz Ireland | Full-Time | Permanent