Personal Assistant to a Board Member

Key responsibilities/What you do

We are seeking a highly organized, proactive, and discreet Personal Assistant to support a Board Member within our Travel Line of Business. This role requires exceptional coordination skills, strong business acumen, and the ability to operate in a fast-paced, international environment. The successful candidate will act as a trusted partner, ensuring seamless day-to-day operations and enabling the Board Member to focus on strategic priorities.

In this role, you will:

• Manage complex calendars, scheduling meetings across multiple time zones
• Coordinate international travel arrangements, including itineraries, accommodations, and logistics
• Prepare high-quality presentations, reports, and briefing materials for internal and external meetings leveraging AI tools to enhance efficiency and quality
• Act as a gatekeeper, prioritizing communications and managing stakeholder interactions
• Organize and support board meetings, executive committees, and key business reviews
• Handle confidential information with the highest level of discretion
• Track key action items and ensure timely follow-ups
• Support ad hoc projects and strategic initiatives within the Travel LOB
• Liaise with internal teams and external partners across global markets

Key requirements/What you bring

• Proven experience as an Executive Assistant or Personal Assistant at senior leadership level (Board/C-level preferred)
• Strong organizational and multitasking abilities Excellent written and verbal communication skills in English (additional languages are a plus)
• High level of professionalism, discretion, and integrity
• Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word) and openness to using AI-powered productivity tools
• Experience in Allianz Partners / Allianz or in the travel industry or international business environment is a strong advantage
• Proactivity and problem-solving mindset
• Ability to anticipate needs and prioritize effectively
• Strong interpersonal and stakeholder management skills
• Attention to detail and commitment to excellence
• Flexibility and resilience in a dynamic environment

Key benefits/What we offer

Join a dynamic and international Travel Business where you will work closely with senior leadership, gain exposure to high-level decision-making, and play a key role in supporting strategic initiatives within a fast evolving environement.
Our employees play an integral part in our success as a business. We appreciate that each of our employees are unique and have unique needs, ambitions and we enjoy being a part of their journey.
We are there to empower and encourage you with your personal and professional development ensuring  that you take control by offering a large variety of courses and targeted development programs. All that in a global environment where international mobility and career progression are encouraged. Caring for your health and wellbeing is key priority for us. This is why we build Work Well programs to providing you with peace of mind and give the flexibility in planning and arranging for a better work-life balance.

95699 | Project Management | Professional | Non-Executive | Allianz Partners | Full-Time | Permanent

Allianz Group is one of the most trusted insurance and asset management companies in the world. Caring for our employees, their ambitions, dreams and challenges, is what makes us a unique employer. Together we can build an environment where everyone feels empowered and has the confidence to explore, to grow and to shape a better future for our customers and the world around us.  

At Allianz, we stand for unity: we believe that a united world is a more prosperous world, and we are dedicated to consistently advocating for equal opportunities for all. And the foundation for this is our inclusive workplace, where people and performance both matter, and nurtures a culture grounded in integrity, fairness, inclusion and trust. 

We therefore welcome applications regardless of ethnicity or cultural background, age, gender, nationality, religion, social class, disability or sexual orientation, or any other characteristics protected under applicable local laws and regulations. 

Join us. Let's care for tomorrow. 

Note: Having different strengths, experiences, perspectives and approaches is an integral part of Allianz‘ company culture. One means to achieve this is a regular rotation of Allianz Executive employees across functions, Allianz entities and geographies. Therefore, the company expects from its employees a general openness and a high motivation to regularly change positions and collect experiences across Allianz Group.