Management Assistant
ROMA, IT
Your Challenge
You will be based in our Milan office, joining the Assistants Team, where you will mainly be responsible for the following activities:
- Operational tasks related to agenda management, meeting planning, and travel organisation (flights, hotels according to company policy).
- Collecting the required documentation and supporting the drafting of letters or communications.
- Monitoring deadlines, assisting in the preparation of reports, presentations and all necessary documentation.
- Supporting the organisation of internal audits, visits, and appointments.
- Planning and organising events: site inspections, quotations, set-ups.
- Budget management: monitoring and authorising invoices according to approval levels.
- Managing contacts with internal and external functions and interacting with key stakeholders.
- Ensuring accuracy and meeting deadlines.
- Implementing procedures.
- Budget control.
- Local and international organisation of commitments.
- Coordination with other Assistants (including replacements and holiday management).
You Are the Ideal Candidate If…
- You have more than 3 years of experience as an assistant or in organisational secretariat roles.
- You demonstrate maximum discretion and confidentiality.
- You are highly flexible.
- You have excellent English skills (C1 level).
- You have strong proficiency in the Microsoft Office suite.
- You have a strong team-oriented mindset and collaborative approach.
- You show proactivity and strong organisational skills.
- You have great attention to detail.
- You demonstrate problem-solving abilities and excellent communication skills.
- You have strong networking skills and can interact effectively with different stakeholders.
- You hold a Master's Degree.
- You can work well under pressure.
- You have knowledge of accounting and finance principles.
- You have project management skills.
We utilize Artificial Intelligence powered tools and encourage candidates with a basic understanding of commonly used platforms, as well as an awareness of best practices and the potential risks associated with AI in the workplace to apply.
Why working with us?
- Remote working? 10 days per month, plus some days of working from abroad
- 360° well-being? We care about your health so you can benefit from dedicated support for your psychophysical well-being
Discover a flexible and inclusive environment where your peace of mind and personal style truly matter.
Our Values
Customer and Market Excellence: Unwavering commitment and expertise to provide maximum support to those who rely on us.
Collaborative Leadership: Valuing people, promoting a culture of feedback and collective well-being.
Entrepreneurship: Anticipating trends and taking risks in an environment that fosters innovation and responsibility.
Trust: Acting with integrity, honoring commitments, promoting diversity and inclusion, and acting transparently for corporate social responsibility
What you should know before applying
At Allianz, we are committed to ensure a fair hiring process and minimize unconscious bias during the screening phase. At this regard, we ask each candidate to submit their resume including only the essential information for an objective and transparent assessment of skills and experience. For example, It’s preferable to omit the photo or the city of residence before submitting the CV.
#MMEA #ITALY #MILAN #LI-FM1
92768 | Project Management | Professional | Non-Executive | Allianz Trade | Full-Time | Permanent
Headquartered in Paris, Allianz Trade is the global leader in trade credit insurance and a recognized specialist in the areas of surety, collections, structured trade credit and political risk, present in over 40 countries with 5,800 employees.
In 2024, our revenues reached 3.8 billion euros, and we guaranteed 1,400 billion euros of trade transactions worldwide. With sustainability, collaboration, and inclusion at the heart of our values, our workplace culture has earned global recognition — demonstrated by our certification as a Great Place to Work and a Gold Medal from EcoVadis in 2025.
Disclaimer: Allianz Trade is the trademark used to designate a range of services provided by Euler Hermes.
Allianz Group is one of the most trusted insurance and asset management companies in the world. Caring for our employees, their ambitions, dreams and challenges, is what makes us a unique employer. Together we can build an environment where everyone feels empowered and has the confidence to explore, to grow and to shape a better future for our customers and the world around us.
At Allianz, we stand for unity: we believe that a united world is a more prosperous world, and we are dedicated to consistently advocating for equal opportunities for all. And the foundation for this is our inclusive workplace, where people and performance both matter, and nurtures a culture grounded in integrity, fairness, inclusion and trust.
We therefore welcome applications regardless of ethnicity or cultural background, age, gender, nationality, religion, social class, disability or sexual orientation, or any other characteristics protected under applicable local laws and regulations.
Great to have you on board. Let's care for tomorrow.
